Privacy Policy

How we protect and handle your data

Last Updated: October 7, 2025
Effective: October 7, 2025

1. Introduction

SalesFlow AI ("we," "our," or "us") provides AI-powered sales intelligence and lead scoring services. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our web application.

Contact Information

Email: info@codezapai.com
Website: https://salesflow.codezapai.com

2. Information We Collect

Information You Provide

  • Account Information: Email address, name
  • Sales Conversation Data: Text from conversations
  • Usage Data: Features used, preferences

Automatically Collected

  • Technical Data: IP address, browser type
  • Usage Analytics: Pages visited, time spent
  • Cookies: See Section 8 for details

AI-Generated Data

  • Lead Scores: AI-calculated scores
  • Sentiment Analysis: AI-generated classifications
  • Insights: Deal potential predictions

3. How We Use Your Information

Primary Uses

Service Delivery

Analyze sales conversations and provide lead scoring

AI Processing

Generate insights, sentiment analysis, and recommendations

Account Management

Create and maintain your account

Communication

Send service updates and respond to inquiries

Legal Basis for Processing (GDPR)

Consent: You explicitly consent to AI processing of your conversation data
Legitimate Interest: Service improvement, security, and analytics
Contract Performance: Providing the services you requested

4. AI Processing and Third-Party Services

AI Service Providers

Your conversation data is processed through:

OpenRouter (AI routing platform)

Purpose: Route requests to AI models
Data Sent: Sales conversation text only
Retention: Not retained after processing
Location: United States

Anthropic Claude (AI model)

Purpose: Natural language processing, sentiment analysis, lead scoring
Data Sent: Sales conversation text only
Retention: Not retained for training or storage per Anthropic's commercial terms
Location: United States

Important

We do NOT use your data to train AI models. Your conversations are processed for analysis only and are not retained by AI providers.

5. Data Security

We implement industry-standard security measures:

Encryption in Transit

All data transmitted via HTTPS/TLS

Access Controls

Authentication required, role-based access

Monitoring

Regular security assessments and logging

No system is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

6. Your Privacy Rights

All Users Have the Right To:

Access Your Data: Request a copy of your personal information
Correct Your Data: Update inaccurate information
Delete Your Data: Request permanent deletion of your account
Export Your Data: Download your data in JSON format
Object to Processing: Opt out of certain processing activities
Withdraw Consent: Stop using our service at any time

How to Exercise Your Rights

Email Requests

Send requests to: info@codezapai.com

Response Time

  • • We will respond within 30 days (GDPR) or 45 days (CCPA)
  • • Complex requests may require additional time with notice

7. Contact Us

Privacy Questions

Response Time
Within 48 hours for general inquiries

Additional Information

For GDPR-related inquiries: info@codezapai.com

EU Residents: You may lodge a complaint with your local supervisory authority

California Residents: You may contact the California Attorney General

Important Notice

PROTOTYPE DISCLAIMER: This is a prototype version of SalesFlow AI. Data protection features are under development. Use at your own discretion.

By using SalesFlow AI, you acknowledge that you have read and understood this Privacy Policy and consent to the collection and processing of your data as described.